FAQ for Exhibitors
Lehigh Valley Flower & Garden Show
March 6-7-8, 2020
How do I sign up?
Please download the application here, or email Linda Zeller.
What is the difference between an Artisan, Flower/Garden Retailer, and a Non-related commercial retailer?
An Artisan is an individual or small company related to flowers or gardening. Examples include photographers, handcrafters, direct sales, and farms.
The Flower / Garden retailer category refers to companies and retail sellers and those with storefronts, selling products related to flowers and gardening.
A non-related commercial retailer offers services and /or products that do not directly relate to flowers & gardens, but are of interest to our attendees. We greatly limit the number of sellers for this category, and they must be pre-approved.
How big are the booth spaces?
Booth spaces range from 8’dx10’w (Artisans category only), 10’x10’, 10’dx15’w, to 20’x20’. We can generally accommodate other size requests, however as we get closer to the show the ability to change the floorplan becomes more difficult as spaces fill up quickly.
What is included in the booth package / price?
Each booth space (regardless of size) includes 1- 8’ topped & skirted table, 2 chairs, and a company sign. Booths that are back to back are separated by 8’ high drape. Booths that are side to side are separated by 3’ high side rails with drape. Some booths are incorporated into landscaped spaces or back up to landscaped areas. For show aesthetics these booth spaces may not be draped. Please email Linda Zeller, [email protected] with any questions.
Can I bring my own tables, or do I rent them?
You can bring your own tables. You can also rent tables from the facility. To rent tables, please refer to the application to order in advance at a discounted rate. Prices go up if you wait to rent a few days before the show or at the facility.
Can I be an exhibitor for just one or two of the days?
All exhibitors are required to participate all 3 days.
Can I choose my space?
Spaces are assigned in order of contract received and for the overall integrity of the show. We make every effort to accommodate your requests. However, we assign booths with the overall aesthetic of the show in mind. For example, if you and a similar exhibitor request the same area, we would not put you together. OR, sometimes your business could benefit from being near a specific area within the show or near a certain landscape. In that case, we will converse with you about what might fit your needs best.
When can I set up?
Exhibitor move in is on the Thursday prior to the show from 2pm-8pm and on Friday morning from 8am-11:45am (show opens at 12 noon).
*A representative for each space MUST check in at the exhibitor desk either on Thursday, or at least 30 minutes before opening Friday morning. Otherwise, you will be considered a no-show and your space will be reassigned. (ie, If you show up for the first time to check in 29 or less minutes prior to show opening, your space may not be available).
Can I move in early? I REALLY need to get in before Thursday!
If you have a space that is 20x20 or larger, you will be contacted in advance and will be given additional move-in time on Wednesday.
Because of the landscaped spaces being created, sheds moving in and stage being set up Monday afternoon - Thursday morning, we have a LOT of large equipment on the move and the venue is a construction zone. Therefore, the decorator can not set up booth spaces early. Please stick to the move-in schedule outlined above.
Do you have porters or carts available for move-in and move-out?
Please bring your own cart for move-in and move-out. Due to insurance restrictions we can not provide porters - please bring your own manpower!
Can I cancel?
Yes, you may cancel at any time, however all payments are non-refundable and non-transferable.
What can I sell?
When you fill out the application, we ask what items you will be selling. We are looking for items that relate to gardening and flowers. If we see an issue, we’ll let you know. Please fill out this area completely!! We use this information to make sure that we create a proper balance of items available to our attendees. We also use it to make sure we do not put like vendors near each other.
What can’t I sell?
Food & beverage sales (unless pre-approved), mattresses, pornography, flammable gasses / liquids / solids, guns, firearms, ammunition, and drug paraphernalia are not allowed to be sold at any show at the facility. Knives must be pre-approved.
What is the average attendance?
Attendance varies from show to show but the 2019 show brought in 9,000 attendees.
Where can I get change for large bills?
We strongly suggest that you bring plenty of change and small bills. Neither concessions, show management, nor the box office has the capacity to make change throughout the weekend as they are getting larger bills as well.
How do I sign up?
Please download the application here, or email Linda Zeller.
What is the difference between an Artisan, Flower/Garden Retailer, and a Non-related commercial retailer?
An Artisan is an individual or small company related to flowers or gardening. Examples include photographers, handcrafters, direct sales, and farms.
The Flower / Garden retailer category refers to companies and retail sellers and those with storefronts, selling products related to flowers and gardening.
A non-related commercial retailer offers services and /or products that do not directly relate to flowers & gardens, but are of interest to our attendees. We greatly limit the number of sellers for this category, and they must be pre-approved.
How big are the booth spaces?
Booth spaces range from 8’dx10’w (Artisans category only), 10’x10’, 10’dx15’w, to 20’x20’. We can generally accommodate other size requests, however as we get closer to the show the ability to change the floorplan becomes more difficult as spaces fill up quickly.
What is included in the booth package / price?
Each booth space (regardless of size) includes 1- 8’ topped & skirted table, 2 chairs, and a company sign. Booths that are back to back are separated by 8’ high drape. Booths that are side to side are separated by 3’ high side rails with drape. Some booths are incorporated into landscaped spaces or back up to landscaped areas. For show aesthetics these booth spaces may not be draped. Please email Linda Zeller, [email protected] with any questions.
Can I bring my own tables, or do I rent them?
You can bring your own tables. You can also rent tables from the facility. To rent tables, please refer to the application to order in advance at a discounted rate. Prices go up if you wait to rent a few days before the show or at the facility.
Can I be an exhibitor for just one or two of the days?
All exhibitors are required to participate all 3 days.
Can I choose my space?
Spaces are assigned in order of contract received and for the overall integrity of the show. We make every effort to accommodate your requests. However, we assign booths with the overall aesthetic of the show in mind. For example, if you and a similar exhibitor request the same area, we would not put you together. OR, sometimes your business could benefit from being near a specific area within the show or near a certain landscape. In that case, we will converse with you about what might fit your needs best.
When can I set up?
Exhibitor move in is on the Thursday prior to the show from 2pm-8pm and on Friday morning from 8am-11:45am (show opens at 12 noon).
*A representative for each space MUST check in at the exhibitor desk either on Thursday, or at least 30 minutes before opening Friday morning. Otherwise, you will be considered a no-show and your space will be reassigned. (ie, If you show up for the first time to check in 29 or less minutes prior to show opening, your space may not be available).
Can I move in early? I REALLY need to get in before Thursday!
If you have a space that is 20x20 or larger, you will be contacted in advance and will be given additional move-in time on Wednesday.
Because of the landscaped spaces being created, sheds moving in and stage being set up Monday afternoon - Thursday morning, we have a LOT of large equipment on the move and the venue is a construction zone. Therefore, the decorator can not set up booth spaces early. Please stick to the move-in schedule outlined above.
Do you have porters or carts available for move-in and move-out?
Please bring your own cart for move-in and move-out. Due to insurance restrictions we can not provide porters - please bring your own manpower!
Can I cancel?
Yes, you may cancel at any time, however all payments are non-refundable and non-transferable.
What can I sell?
When you fill out the application, we ask what items you will be selling. We are looking for items that relate to gardening and flowers. If we see an issue, we’ll let you know. Please fill out this area completely!! We use this information to make sure that we create a proper balance of items available to our attendees. We also use it to make sure we do not put like vendors near each other.
What can’t I sell?
Food & beverage sales (unless pre-approved), mattresses, pornography, flammable gasses / liquids / solids, guns, firearms, ammunition, and drug paraphernalia are not allowed to be sold at any show at the facility. Knives must be pre-approved.
What is the average attendance?
Attendance varies from show to show but the 2019 show brought in 9,000 attendees.
Where can I get change for large bills?
We strongly suggest that you bring plenty of change and small bills. Neither concessions, show management, nor the box office has the capacity to make change throughout the weekend as they are getting larger bills as well.